Administrative and Events Coordinator, P/T

(Paid Opportunities) Return to Paid Opportunities

 Compensation: $30/hour

The Native Plant Center at SUNY Westchester Community College in Valhalla, NY, is a program of the Westchester Community College Foundation and an affiliate of the Lady Bird Johnson Wildflower Center in Texas. The Native Plant Center maintains demonstration gardens and educates the public about the environmental necessity, economic value, and natural beauty of native plants. 

The Center is seeking a part-time Administrative and Events Coordinator to provide integral program support, including office, event, membership, and volunteer management. The position reports to the Director of The Native Plant Center.

For full job description, visit https://www.sunywcc.edu/CMS/wp-content/documents/NPC/Admin-Asst-Events-Native-Plant-Center-8-13-24.pdf

Responsibilities/Duties

  • Manage the office and handle all administrative duties, including: mail, phones, e-mail, revenue log, supplies, work orders, invoices, check requests, note-taking at meetings, drafting correspondence
  • Organize, coordinate, and implement events and programs, including all logistics, volunteer recruitment, registration, payment processing, greeting/check-in, tabling needs, etc.
  • Maintain and manage membership renewals and mailings
  • Manage constituent records in Raiser’s Edge database
  • Manage web-based platforms
  • Help to coordinate volunteers and oversee work-study students
  • Perform other duties as assigned

Qualifications/Requirements

  • Detail-oriented with demonstrated efficiency, excellence, and extensive knowledge of organizational and administrative practices
  • Minimum of 5 years office management and administrative support experience
  • Strong interpersonal skills with the ability to interact professionally with members, donors, staff, and the public
  • Team player who can collaborate with wide range of people and take initiative
  • Ability to work independently, handle competing priorities, take projects from start to finish, and adhere to deadlines
  • Dependable, hard-working, flexible, positive, self-starter
  • Excellent written and oral communication skills; math aptitude
  • Strong computer skills in Word, Excel, Outlook, Teams, and database programs (preferably donor databases such as Raiser’s Edge)
  • Experience with e-commerce and other web-based platforms
  • Knowledge of social media and simple graphic design a plus
  • Interest in the environment and native plants
  • Flexibility to work varied schedules, evenings, and weekends as required
  • Physical ability to lift 30 pounds
  • Valid driver’s license

Additional Information

This is a part-time position with more hours worked in-season (January-May) vs. off-season. 

Application Instructions:  You must be legally eligible to work in the United States at the time of hire. 

Qualified applicants should email a cover letter and resume to: The Native Plant Center; 
Subject line: Job application; native.plant@sunywcc.edu

 

Contact Information

The Native Plant Center at Westchester Community College
Contact Name: The Native Plant Center
Email: native.plant@sunywcc.edu